RULES
The
1 Name
The name of the club shall be: The Nelson Trout Fishing Club.
2 The object of the Club :
a) the Club exists as a focal point for all freshwater anglers to meet and share their enjoyment of the sport of trout fishing.
b) to function as a body representing the interests of freshwater anglers in conservation and political issues.
c ) to actively encourage persons of all ages to become members of the Club.
3 Membership
Any person shall be eligible to apply to become a member of the Club. An intending member shall complete an application form and submit it to the Secretary for consideration by the Committee, which if it thinks fit shall elect them to one of the following classes: Adult, Family membership, Junior under 16, Out of District Member.
Definitions:
a) Family membership-shall include a member and partner, and all those members of their family, normally reside with them, who qualify for junior membership status, at the commencement of Club financial year (only one copy of club publication shall be sent).
b) Juniors-shall be restricted to persons under the age of sixteen (16) at the commencement of the Clubs financial year - they have free membership.
c) Adults- shall be all other members.
d) Honorary membership - can be conferred by the Committee upon those organizations or individuals, with whom the Club has a special relationship, and includes any patrons.
(e) An “Out of District Member” shall be restricted to people living outside the Nelson/Marlborough Fish and Game Area. The subscription for this class of member will be set at 50% of the current Adult fee. These members will be entitled to all the privileges of full membership while visiting this area. They have access to the newsletter via e-mail or our web page. However postage will be charged on hard copies requested to be sent by mail.
4 Officers
a) the Committee of the Club shall consist of President, Vice President, immediate Past President, Secretary, Treasurer, Newsletter Editor and three Committee members, who shall be proposed and balloted for at the Annual General Meeting.
b) they shall retire at the next Annual General Meeting, but be eligible for re-election. If there are insufficient nominations for the Committee this will be considered an extra-ordinary vacancy and may be filled by the in-coming Committee.
c) the Committee may also co-opt extra members for a set term to carryout specific tasks.
d) The position of President must be by annual election, but not be more than two consecutive years.
e) The President on stepping down from his position, shall automatically assume the role of Immediate Past President on the Committee.
5 Committee Meeting
The Committee shall meet from time to time as required and /or on seven days notice from the President or Secretary.
a) the President shall chair all meetings, or in his absence the Vice-President. In the absence of the Vice President, the Immediate Past President.
b) any member of the Committee who is absent without leave for three (3) consecutive meetings shall automatically vacate their seat, and this vacancy will be deemed also an extra-ordinary vacancy.
6 Power Of The Committee
The management and control of the Club shall be vested in the Committee.
a) the Committee shall have power to invest surplus funds and set up a sub-committee to do such acts within the powers of the Committee as may be delegated by the Committee.
b) the Committee may not act on the following matters without agreement from a Special or Annual General Meeting:
selling real estate held by the club;
raising money by way of mortgage or debenture;
leasing or purchasing land.
7 Treasurer
All monies shall be paid to the Treasurer who shall keep correct accounts and books showing the current financial state of the Club.
a) the Treasurer shall bank promptly all club funds received in such a bank account as decided by the Committee.
b) the Treasurer shall submit a statement of financial affairs, of the Club to each Committee meeting, as well as the Annual General Meeting, with this latter statement having previously been examined and certified by the Auditor.
c) all payments out of the funds of the Club shall be made by the order of the Committee by cheque signed by two of three persons appointed as signatories by the Committee at their first meeting following the Annual General Meeting.
8 Audit
The accounts of the Club shall be audited by a person who is not a member of the Committee and who is elected at the Annual General Meeting. The Officers of the Club shall have power to appoint any person to be Auditor to fill a casual vacancy due to resignation or other circumstances affecting the Auditor.
9 Annual General Meeting
The Annual General Meeting of the Club shall be held not later than the last day of July, of each year, at such a time and place as the Committee shall determine.
a ) the business of the meeting shall be to elect the Officers and Committee, adopt the annual report and financial statements, appoint an Auditor, set the subscription for the ensuing year,and to transact any such other general business as required.
10 Special General Meeting
The Committee may call a Special General Meeting at any time and shall do so within a period of thirty (30) days from receipt of a requisition to the effect, signed by at least ten (10) members of the Club who are eligible to vote at such a meeting.
11 Notice Of Meeting
At least fourteen (14) days notice is required for any Annual, or Special General Meeting. The notice is to specify the business to be transacted, day, place, and time of the meeting.
a) the notice of meeting is to be advised at least once in the public notices of a local newspaper circulating in the district, and also in the Club newsletter.
b) all General Meetings, otherwise known as "Club night" will be advertised with at least seven (7) days notice, in the Club newsletter and a local newspaper.
12 Quorum
At any Annual General Meeting 25% of members and at any Committee meeting five (5) members shall form a quorum.
a ) any meeting at which a quorum is not present shall be adjourned by the members present, to such date and day, not later than one month thereafter as they may decide.
13 Subscription
The Club financial year shall commence on the 1st day of July in each year.
a) the subscriptions shall be such a sum as may be fixed by the Annual General Meeting and shall become due from the next Club meeting, excepting that no Honorary Member shall be required to pay a subscription.
b) no member shall be entitled to vote at any meeting or be entitled to any of the privileges of the Club or take part in any activity of the Club until the subscription due has been paid.
c) any member failing to pay the subscription due after a period of two (2) months from the day when it became due may, at the discretion of the Committee be struck from the roll of members and cease to be a member of the Club.
d) new members subscription shall be allowed to pay half the fixed subscription after the start of the new calendar year.
14 Power To Expel
If the conduct of any member appears to the Committee to affect the character, good order, harmony, or welfare of the Club it shall on its resolution, or on a requisition signed by ten (10) members call a Special General Meeting to consider the question of expulsion of such member.
a) at any such meeting a quorum of ten (10) members is required and a vote shall be taken by secret ballot.
b) in the event of a resolution being carried by a majority of members present, the person concerned shall be informed in writing of such a decision and forthwith be removed from the list of members and therefore cease to be a member of the Club or to have any claim to its property.
15 Resignation
Any member wishing to resign from the Club shall give notice to the Secretary or Treasurer in writing.
16 Alteration Of The Rules
No rules of the Club shall be repealed or amended unless passed by a majority of at least 25% of the Club members present at a Special General Meeting.
a) at least fourteen (14) days notice shall be given of the intention to propose any change.
b) no addition, alteration or rescission of the rules shall be approved if it affects the pecuniary profit clause or the dissolution clause.
17 Dissolution
The Club may be wound up in accordance with the provisions of the Incorporated Societies Act 1908.
a) no Club member shall participate in any surplus on the winding up, but in the event of property purchased by the Club, may purchase it at market rates.
b) after discharge of all liabilities the assets shall be paid to the "Nelson/Marlborough Fish and Game Council" or any successor. The Fish and Game manager, will acknowledge receipt of the funds and a list of Club assets, by letter to the Club Secretary advising that the funds and assets are to be held in trust for the use of a new or similar Club should it be reinstated.
These rules were approved at the Special General Meeting held at